User's Cookbook for the BHS ebiz website

The ebiz website is becoming the primary place to interface with the Barbershop Harmony Society. To ease the transition to our new system, the following "recipes" for accomplishing tasks are provided to help you be successful.

If you have problems, questions, or suggestions please email the FWD Webmaster.

Log in and Passwords: How do I log into the BHS ebiz website?

  1. Click on https://ebiz.barbershop.org/ebusiness/ to access the log in page. border=
  2. If you do not know your password, click on the words Forgot your password? Click here, then follow the instructions for How do I find my password starting with step 3. Once you have your password, return here.
  3. Click in the white box to the right of Enter Member Number
  4. Type your BHS Member Number into the box. Your number is on your BHS membership card
  5. Click in the white box to the right of Password
  6. Type in the password
  7. If you want your computer to remember this information for next time, click once in the box to the left of Remember Me so that the box ends up with a check mark in it.
  8. Click the button with the word Login

Log in and Passwords: How do I find my ebiz password?

  1. Click on https://ebiz.barbershop.org/ebusiness/
  2. Click on the words "Forgot your password? Click here"
  3. Click in the white box to the right of Enter Member Number
  4. Type your BHS Member Number into the box. Your number is on your BHS membership card. It is also the six digit number on your Harmonizer mailing label.
  5. Click the Submit button.
  6. Now you will be asked to enter your activation code or password hint. If you answer this question correctly, you will be asked to create a new password. If you click the words Don't know the answer? Click here and we'll email it to you. you will be sent an email with instructions. Be patient. It could take from five to thirty minutes for the email to arrive. Be sure to look at the message at the top of the next screen that shows where the email was sent to verify that your current email address is being used.
  7. When the email arrives you will see two links to click on.
  8. Click on the first link. This should cause your browser (Internet Explorer, for example) to take you to a webpage page for entering new passwords.
  9. Click in the box to the right of New Password: and then carefully type the password you want to use. You will not see the actual password.
  10. Click in the box to the right of Repeat New Password: and type the exact same password.
  11. Record your new password along with your member number in a secure place.
  12. Click the Submit button.
  13. You are now logged into the ebiz website.

Log in and Passwords: How do I change my password?

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on Member Management.
  3. Click on Update User Profile.
  4. Scroll to the bottom of the page and click on Update Password.
  5. Click in the top box, then type in the password you just logged on with.
  6. Click in the second box and type your new password.
  7. Click in the third box and type your new password a second time.
  8. Be sure you record your new password in a safe place.
  9. Click on the Submit button.

Personal: How do I find my Member Number?

  1. It is listed on your member card. Even an old one will be correct since your member number won't change.
  2. Your Harmonizer has your member number. It is the six-digit number to the right of ID# on the mailing label.
  3. Ask your chapter secretary for it.
  4. As a last resort you can call or email The Barbershop Harmony Society.

Personal: How do I add/change/delete my personal information?

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on Member Management.
  3. Click on Update User Profile.
  4. The profile page has many boxes for information. Click in the box where you want to make a change and then edit the data.
  5. You will need to scroll down to see all the various values.
  6. When you are done, scroll to the very bottom and click the Save Changes button, or our changes will not be used.

Personal: How do I add/change/delete someone else's personal information?

This feature is restricted to Chapter Secretaries and Chapter Presidents.

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on Members which is part way down the main part of the page.
  3. Click in the box to the right of First Name, then type in the first name of the person (or just a few leading letters).
  4. Click in the box to the right of Last Name, then type in the last name of the person (or just a few leading letters).
  5. Click the Search button that is below the boxes.
  6. If the name you are looking for is not shown, click your browser's BACK button and change your search values, then click the Search button again.
  7. Once you find the correct person, click on the person's name.
  8. Scroll to the bottom of the page to see if the Save Changes button appears. If so, you can make changes to this profile.
  9. Click in a box that you want to change
  10. Type in the new information, or delete it to remove it.
  11. Repeat for every value that needs to be added/changed/deleted.
  12. Click on the Save Changes button

Personal: How do I pay my dues online?

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on the big red button on the left with the words click to RENEW NOW.
  3. Follow the instructions.

Chapter: How can I obtain a roster of the current members of my chapter?

There is no present way to only show only the current members of your chapter. This feature is one of the planned changes to the roster page.

If you are a Far Western District member you may log into the FWD Members Only area where you will see an option to display your chapter roster. This webpage provides several views including current, past due, suspended, and previous members.

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on My Memberships
  3. Click on My Chapters which will show all your chapter memberships and roles
  4. Click on your chapter name

At this point you should see the roster for your chapter. If you have Past Due members they will also be shown.

Chapter: How do I find someone else's chapter membership(s)?

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on Members which is part way down the main part of the page.
  3. Click in the box to the right of First Name, then type in the first name of the person (or just a few leading letters).
  4. Click in the box to the right of Last Name, then type in the last name of the person (or just a few leading letters).
  5. Click the Search button that is below the boxes.
  6. If the name you are looking for is not shown, click your browser's BACK button and change your search values, then click Search button again.
  7. Once you find the correct person, click on the person's name.
  8. If you have the authority to see the information, memberships will be shown in the upper right corner of the page.

Chapter: How do I add a chapter officer or other chapter leader?

This feature is restricted to Chapter Secretaries and Chapter Presidents.

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on My Memberships
  3. Click on My Chapters which will show all your chapter memberships and roles
  4. Click on your chapter name

    At this point you should see the current roster for your chapter and across the top you should see the word Officers.

  5. Click on Officers

    The box at the top will tell you what the list below contains. The default is the current set of officers for the current year. If you are defining officers that have just been elected for the coming year, click the tiny down arrow to show the options and click the future option. When you are defining next years officers, it is suggested that you examine every job in the job list and then choose the person that fills that position.

  6. Scroll to the bottom of the page.
  7. Click the tiny down arrow under Person ID on the left.
  8. Scroll to find the name of the chapter member you are looking for and click on it.
  9. Click the small down arrow under Role.
  10. Scroll to find the job position you are looking for and click on it.
  11. Click in the box under Start Date
  12. Type the date the person is starting the job. Several forms of date are supported, so try what you are accustomed to using. The current year is added if no year is specified.
  13. Click in the box under End Date
  14. Check your choices one more time, then click the Add Officers button.

      There is currently no method to define a non-member to a chapter position. If you have that situation, such as a female chorus director, email the person's name and contact information to membership@barbershop.org

Chapter: How do I delete a chapter officer or other chapter leader?

This feature is restricted to Chapter Secretaries and Chapter Presidents.

In ebiz we do not delete chapter leaders. Instead, we set the date that their time in office ends. Initially, chapter leaders are given a full year term. When a person is replaced mid-term you should set their end date to their last day in the position. When a new person takes on that job, you would add him with his actual start date and give him an end date of 12/31. Note that the current year is added when you do not specify it.

The one exception is where a person never actually held the job, or was put in the wrong job originally. In those cases only, edit both the start date and the end date to be 1/1/1990. This will remove the person from view. Then you can add the person with the correct job and correct dates.

  1. Log in to the ebiz website at ebiz website.
  2. Click on Chapter Management.
  3. Click on My Chapters.
  4. Click on the name of the chapter you are updating
  5. Click on Officers near the top.
  6. If you already have officers defined, look at the top right to see if there are multiple pages of chapter leaders. If so, and you do not see the person you are looking for, you must click the Next word at the bottom right of the list. There could be three or four pages, so keep clicking Next until you find the name you want.
  7. Click the Edit button on the right side of the same line as the person you are updating.
  8. The line will change to provide you two places to type dates.
  9. Click in the box under End and change the date to the proper end date.
  10. Click the Update button.

Chapter: How do I report a deceased member?

Send an email to Membership with the information. Be sure to include the date and member number,.

Chapter: How do I change information about my chapter?

This feature is restricted to Chapter Secretaries and Chapter Presidents.

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on My Memberships
  3. Click on My Chapters which will show all your chapter memberships and roles
  4. Click on your chapter name

At this point you should see the roster for your chapter and across the top you should see the options available to you.

Changing Chapter Information

  1. Click on Edit Chapter.
  2. Make the appropriate corrections in the boxes below. If your meeting location has a unit number, be sure to put it on the same line as the street address. Now click the Save button.
  3. Click your browser's BACK button to return to the chapter roster page.

Changing Chapter Contacts

  1. Click on Officers.
  2. Locate your current chapter contact(s) by reviewing the current chapter leaders. If there are multiple pages, click Next at the bottom right of the list of leaders.
  3. For a change in chapter contact, locate the current contact and edit the end date to the last day of his term and click Update.
  4. For a new chapter contact, go to the bottom of the page and click the small triangle on the second box, then scroll until you see Chapter Contact and click once on it. Then scroll the box on the left to find the person and click on his name. In the date boxes to the right enter the start date as the first day of next year and the end date as the last date of next year.
  5. Click your browser's BACK button to return to the chapter roster page.

Changing a chapter meeting Day and/or Time

  1. Click on Meetings.
  2. You should see one meeting displayed giving your old information. Click on the blue word Meeting -
  3. If you have a new day of the week, click in the box to the right of Description and edit the day of the week.
  4. If you changed the day of the week, you must also enter a new start day. Click in the box to the right of Start Date/Time and put in the date of your next meeting.
  5. If you meeting time has changed, click in the box to the right of Meeting Time and edit the time to the new value. Use the exact same format.
  6. DO NOT change any other values.
  7. Click the Save button.
  8. Click your browser's BACK button to return to the chapter roster page.

All other changes should be emailed to membership@barbershop.org

Quartet: How do I change information about my quartet?

Send an email to Membership and include your changes.

Quartet: How do I register a new quartet?

The process below requires the following information:

  • Three quartet names you would be willing to use
  • The BHS member numbers of the quartet
  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Near the top of the page just above the solid line is the menu bar. Hover over Find on the menu bar until you see the drop-down list of choices. Then click on Quartets.
  3. Click in the box at the top and type in the name you want to register. If the name is composed of multiple words, just enter the most unusual or most interesting word.
  4. Click the Search by Name button.
  5. If the name is found, or there is a name very close to it, you will not be able to use that name. Also, there are many quartet names that are protected that are not show. Gold Medal quartet names are permanently protected, for example.
  6. Repeat the above process for all the names you are considering. You will be asked on the following pages to submit three names for consideration.
  7. On the menu bar hover over Quartets, then click on Register New Quartet.
  8. Click on the Register Quartet button.
  9. Click in each box and enter the required information
  10. Click on the Submit button.

District: How do I find the list of chapters in my district?

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Near the top of the page just above the solid line is the menu bar. Hover over My Memberships on the menu bar until you see the drop-down list of choices. Then click on My Districts.
  3. You will be shown a list of the districts you belong to and also any district level job positions you hold. Click on the appropriate DistrictID.
  4. There will be a short wait. First you will see a list of the chapters. If you scroll way down you will see a list of all the members in your district below the chapters.
  5. The chapters are not in alphabetical order, so you will have to look over the whole list to find the one of interest.
  6. Click on the chapter name of interest

District: How do I report district officers?

This feature is restricted to District Secretaries and District Presidents.

  1. Log in to the ebiz website at https://ebiz.barbershop.org/ebusiness/.
  2. Click on My Districts
  3. Click on your district name

    At this point you should see the current roster for your district and across the top you should see the word Officers.

  4. Click on Officers

    The box at the top will tell you what the list below contains. The default is the Current set of officers for the current year. If you are defining officers that have just been elected for the coming year, click the tiny down arrow to show the options and click the Future option. When you are defining next years officers, it is suggested that you examine every job in the job list and then choose the person that fills that position.

  5. Scroll to the bottom of the page.
  6. Click the tiny down arrow under Person ID on the left.
  7. Scroll to find the name of the chapter member you are looking for and click on it.
  8. Click the small down arrow under Role.
  9. Scroll to find the job position you are looking for and click on it.
  10. Click in the box under Start Date
  11. Type the date the person is starting the job. Several forms of date are supported, so try what you are accustomed to using. The current year is added if no year is specified.
  12. Click in the box under End Date
  13. Check your choices one more time, then click the Add Officers button.

Society: How do I report a problem with ebiz?

Carefully document the problem in an email to your district webmaster.